Hosting for the Holidays: How to Create a Cozy Guest Room and Entertain Out-of-Town Guests

The holiday season is a magical time of year—twinkling lights, fragrant pine, crackling fires, and the delicious scent of cookies baking in the oven. Yet, for hosts, it can feel like walking a fine line between festive fun and exhausting chaos. If you’re welcoming out-of-town family or friends, you want them to feel comfortable, cherished, and entertained without leaving you exhausted. The secret lies in thoughtful preparation, flexible spaces, and a holiday itinerary that balances activity with downtime.

Whether you’re hosting in-laws for four days, friends for a weekend, or distant relatives over the holiday week, this guide will give you everything you need—from creating a guest room (even if you don’t have one) to planning low-stress, joyful activities for everyone.

Creating a Guest Room—Even Without a Dedicated Space

Not everyone has a formal guest bedroom. But a little creativity can turn any space into a cozy retreat. Your goal is comfort, accessibility, and small touches that make guests feel truly at home.

1. Sleeping Solutions

Pull-out sofa or daybed: Perfect for living rooms, dens, or offices that double as guest spaces. Add plush throws and pillows to make it feel inviting.
Air mattress with a topper: Invest in a memory-foam topper to ensure comfort. High-quality bedding elevates the experience, making it feel less temporary.
Trundle or futon: Ideal for younger guests or single visitors. Add layered blankets and a couple of decorative pillows to mimic a real bed.
Creative corners: Even a well-furnished corner of a living room or home office can transform into a guest nook with a cozy quilt, floor cushions, and a small side table.

2. Making Guests Feel Special

Guest basket essentials: Include snacks, a reusable water bottle, travel-sized toiletries, a phone charger, gum or mints, and a small festive treat. During the holidays, add puzzle books, coloring books, or a small holiday-themed notebook.
Personal touches: Add slippers, a pair of cozy socks, or a small candle (LED for safety). Even a handwritten note saying, “Welcome! So glad you’re here,” goes a long way.
Lighting and ambiance: A bedside lamp, fairy lights, or a small LED candle can make the space feel warm and inviting.

3. Organization and Storage

Temporary storage: Provide a small basket or suitcase space for guests’ clothing if there’s no dresser.
Nightstand essentials: Tissues, water, a notebook, and reading glasses are appreciated.
Bathroom prep: Even if it’s the shared bathroom, create a guest shelf with fresh towels, toothbrushes, toothpaste, shampoo, conditioner, and other essentials.

Setting the Scene: Holiday Decor for Your Guests

Decorating is more than just making your home look pretty—it’s about creating an atmosphere that instantly feels festive and welcoming.

1. Entryway Magic

Hang a seasonal wreath on the front door.
Add a small table or console with a festive runner, a vase of winter greenery, and a tray for keys or small holiday treats.
Consider a welcome sign: “Happy Holidays! Make Yourself at Home.”

2. Living Space Cheer

Twinkling string lights create an instant holiday ambiance.
Add pops of holiday color with pillows, throws, or a cozy rug.
Seasonal candles or diffusers in scents like pine, cinnamon, or cranberry evoke warmth and nostalgia.

3. Guest Room Touches

Holiday-themed bedding isn’t necessary, but a small festive pillow or throw can make the space feel seasonally relevant.
A small tabletop tree, a framed holiday print, or a few fairy lights make a big difference.
Include a small festive snack: a wrapped chocolate, a candy cane, or a mini jar of homemade jam.

A Memorable Welcome

The first impression matters. A thoughtful welcome can instantly put guests at ease and set the tone for their stay.

1. The Ultimate Charcuterie Board

Prepare a tray with a mix of cheeses, meats, crackers, nuts, chocolate, and seasonal touches like sprigs of rosemary or holiday-shaped chocolates.
Set it up right before picking up guests from the airport so they arrive to a ready-made snack dinner.
Include non-alcoholic beverages: sparkling water, apple cider, or holiday-themed soda.

*for other festive charcuterie ideas be sure to check out my other posts here and here!

2. Personalized Guest Basket

Essentials: phone charger, water bottle, gum or mints, and small toiletries they might need.
Seasonal treats: puzzle book, adult coloring book, a face mask, or a small ornament.
Add a handwritten note: a simple message like, “We’re so glad you’re here!” makes guests feel appreciated.

Crafting a Low-Stress Holiday Itinerary

Planning activities keeps guests engaged, but over-scheduling leads to exhaustion. The best itineraries mix activity with relaxation.

1. Puzzle and Movie Day

Set up a large, festive puzzle on a central table.
Prepare a slow-cooker meal—chili, stew, or mulled cider.
Play a holiday movie or playlist in the background.
Downtime like this is often the most memorable part of a holiday visit.

2. Bonding Time Without You

Let guests explore on their own with your spouse, kids, or mutual friends.
Examples: lunch outings, walks through a local park, or holiday shopping trips.
This gives everyone a chance to connect in smaller groups and gives you a break.

3. Matinee and Lunch Outing

Look for holiday matinees, movie screenings, or theater performances.
Make a nearby lunch reservation to minimize logistics.
By the time everyone returns home, they’re fed, relaxed, and ready to cozy up with hot drinks.

4. Holiday Market or Tree Lot Excursion

Explore local holiday pop-ups, artisan markets, or garden centers.
Turn it into a fun challenge: find the coolest ornament under $5, pick a wreath, or taste-test seasonal treats.
Even small trips like this create lasting holiday memories.

5. One Special Night Out

Ask guests to pack one nice outfit.
Options: a fancy dinner, holiday concert, symphony performance, or local theater.
Take a group photo—everyone will treasure it.

6. Holiday Lights Tour

Drive through neighborhoods known for light displays.
Queue up a festive playlist.
Optional: bring hot chocolate in a thermos for added warmth and cheer.

7. Edible Crafts and Baking

Gingerbread houses or cookie decorating sessions are perfect for families.
Pre-assembled kits save time and reduce stress.
Encourage creativity rather than perfection—fun is the goal.

8. Easy Entertaining Meals

Order in for one big meal: Thai, Chinese, or Indian cuisine is perfect for groups.
Set up a self-serve breakfast bar: waffles, pancakes, fruit, whipped cream, and chocolate chips.
Keep snacks accessible throughout the day to avoid unnecessary trips to the kitchen.

9. Karaoke or Movie Night

Host a holiday karaoke session with classic songs.
Or ask each guest to bring a favorite holiday movie clip for a “Christmas clip night.”
Keep it optional—some will perform, others will enjoy watching.

10. Foodie Crawl or Snack Tour

Pick one snack or treat—hot chocolate, pastries, fries—and visit a few local spots.
Score each stop with fun rating cards.
Bonus: make it an annual tradition to bring everyone together for holiday fun.

Bonus: Outdoor Holiday Fun

Weather permitting, outdoor activities add variety and give guests a chance to stretch their legs:

Sledding or ice skating: If you live near a hill or rink, these activities are great for families.
Winter walks: Bundle up and explore local parks or trails decorated with holiday lights.
Outdoor games: Snowball fights, cornhole, or ring toss for a playful twist.

Hosting Challenges and Solutions

Even the most organized host faces hiccups. Here are common issues and how to handle them gracefully:

1. Conflicting Schedules

Tip: Offer a flexible itinerary with optional activities.
Not everyone wants to wake up early or attend every outing—let guests choose their own pace.

2. Dietary Restrictions

Ask guests about allergies or preferences ahead of time.
Label dishes clearly, especially in buffet-style meals.
Include a few safe snack options in the guest basket.

3. Weather Woes

Have indoor backup plans: crafts, puzzles, movie marathons, or game nights.
Stock extra blankets, warm beverages, and a cozy fireplace setup.

4. Small Spaces

Use multi-purpose furniture: ottomans with storage, foldable tables, or convertible desks.
Encourage minimal packing for short stays—less clutter = more comfort.

Seasonal Recipes and Drink Ideas

Having a few signature holiday recipes ready keeps hosting stress-free:

Slow Cooker Mulled Cider: Apples, cinnamon sticks, star anise, and orange slices.
Holiday Cheese Board: A mix of cheeses, cured meats, fresh fruit, nuts, and chocolate.
Festive Cookies: Gingerbread, peppermint bark, or snowball cookies.
Hot Chocolate Bar: Include whipped cream, chocolate shavings, marshmallows, and peppermint sticks.
Simple Appetizers: Mini quiches, stuffed mushrooms, or cranberry brie bites.

Creating Warm Holiday Memories

Hosting the holidays doesn’t need to be stressful or overwhelming. With thoughtful guest accommodations, creative touches, and a flexible itinerary, you can ensure everyone enjoys the season—guests and hosts alike.

From cozy guest beds and welcome baskets to puzzle days, holiday lights, festive outings, and easy entertaining meals, there are endless ways to make the season bright. The true magic lies in the laughter, connection, and memories you create.

By planning ahead, prioritizing comfort, and balancing activity with downtime, this holiday season can be one of your most joyful yet. Your guests will leave feeling cared for, pampered, and full of holiday cheer—and you’ll enjoy a season that feels abundant in fun, love, and warmth.

0 Shares